Top 7 HRIS Software to Manage Employee Data in 2023

Squadsy Team
June 5, 2023

Top 7 HRIS Software to Manage Employee Data in 2023

Looking for the best HRIS software to manage your employee data in 2023? Here are the top 7 HRIS software solutions that can streamline your HR Processes.

In the modern business world, managing employee data is a challenge. Spreadsheets are stuffed to the gills, and databases seem to be bursting at the seams.

If you've ever spent hours hunting down a single piece of information, you know exactly what I mean. It's frustrating, time-consuming, and - let's face it - it's not what you want to be doing with your time. 

But what if there was a better way?

Picture this: a single platform that can handle all your HR data with ease.

If that is what you're looking for then welcome to the world of HRIS Software. These systems are designed to simplify the way you handle employee data, making your life easier, and your business more efficient. 

In this blog we have identified and listed the top 7 HRIS Software solutions for managing employee data in 2023.

Streamline your operations, boost productivity, and make the most of your HR resources, this is a change you won't want to miss.

What is HRIS Software?

An HRIS, or Human Resource Information System is a software that is designed with the aim of streamlining HR activities. The system effectively marries HR functionality with IT efficiency.

It brings together a host of features that speeds up the handling of employee information and facilitates the monitoring of employee performance.

A HRIS software helps businesses manage various HR processes and operations by providing a unified platform for the storage and management of employee data.

In addition to this, the software also automates various HR tasks as well as tracks employee performance. This enhances operational efficacy contributing to improved productivity.

An HRIS is therefore an invaluable asset for any organization, dedicated to the improvement of HR functionality and the enrichment of the work experience.

List of Top 7 HRIS Software for HR Teams in 2023

In this article we curated a list of the 7 best HRIS tools that are available in the market today. We will go in detail about the key functionality, the available integrations and the pricing of the tool to make it easier for you to choose the best software for your business requirements.

So without further waiting let’s jump right in.

1. Squadsy


Squadsy is an employee experience and onboarding tool that is designed to help HR teams and PeopleOPS teams streamline, automate, personalize and scale their processes to improve efficiency.

The tool is designed to reduce manual effort of HR professionals so that they can concentrate on more important and strategic tasks such as building and promoting good company culture, employee bonds, well-being, etc.

Squadsy is an optimal choice for organizations aiming to:

  • Cut short the manual tasks burdening their HR department.
  • Optimize the entire boarding process - pre-, on-, and post-.
  • Design a customizable and easily scalable journey experience for all employees, regardless of their role or location.
  • Curtail employee turnover and enhance retention by fostering stronger connections with the company.
  • Recognize significant milestones in employees' lives such as birthdays or work anniversaries, seizing every chance to express gratitude, acknowledgment, and praise.

Key Feature


Squadsy's Journey feature is an indispensable tool for HR practitioners seeking to streamline the employee experience, spanning from pre-onboarding to offboarding.


By establishing 'Rules' and 'Actions', this feature automates procedures such as email dispatches, Slack messages, and ticket generation in task management platforms like Asana, Trello, or Jira. 


But there's more! It introduces tokens like {{first_name}} or {{department}} to amplify personalization at scale, without additional manual work.

The feature's superior timezone management for global teams and integration with HRIS, ATS, email, and task management systems enhance communication and engagement between HR, new hires, and other stakeholders, such as IT teams or onboarding companions.


The Analytics Dashboard feature by Squadsy revolutionizes HR operations by offering real-time insights into your onboarding activities. By monitoring vital metrics such as page visits, time spent on the page, task completion, and meeting attendance, it provides a comprehensive view of your internal communications and content.


Squadsy's proprietary algorithm determines an engagement score based on messaging interaction and task completion, enabling proactive problem-solving.

Moreover, the dashboard visualizes each employee's journey and engagement through an onboarding chart.

Equipped with these potent analytics, HR professionals can make data-driven decisions to refine your onboarding process, thereby boosting employee satisfaction and retention. 


The Moments that Matter feature provides a distinctive platform for HR teams to recognize and celebrate significant employee milestones.

Operating as a virtual greeting card, it amalgamates videos, texts, GIFs, and images to create unforgettable experiences.

Ideal for welcoming new recruits, commemorating promotions, or honoring retirements, this feature cultivates a sense of unity and companionship within the team.

By cherishing these pivotal moments, Squadsy facilitates stronger team relationships and acknowledges their invaluable contributions.

With the Moments that Matter feature, employee morale is uplifted, and a positive organizational culture is nurtured, thereby enhancing the complete employee experience.



Squadsy has a wide range of integrations with many communication, HRIS, ATS and task management tools. Some of the available integrations are:

  • Gmail
  • Outlook
  • Slack
  • Keka HR
  • Bamboo HR
  • Workday
  • Asana
  • Trello
  • Jira



Squadsy is currently an Early Access tool best suited for small organizations looking to scale. You can get in touch with their highly enthusiastic team to get a demo on how Squadsy can reimagine employee experience in your organization.

2. BambooHR


BambooHR is an HR software designed for small businesses. It centralizes and simplifies core HR operations, particularly approval workflows, into one system, replacing cumbersome spreadsheets. This allows HR teams to focus on significant tasks that directly contribute to the broader organizational objectives.

However, as a company grows, it may need more features or services, which BambooHR provides through add-ons or an upgrade to an advanced plan. While it does offer add-ons for payroll and benefits, it's better suited for businesses that already have these services. Overall, it's a solid tool for automating and streamlining HR operations.

Key Features

Streamlined HR Workflows

BambooHR's customizable workflow feature facilitates the automation and delegation of approval workflows. This significantly reduces data entry tasks and prevents work from accumulating, resulting in substantial time savings.

Robust Reporting & Analytics

BambooHR equips HR teams with the capacity to swiftly generate reports for data analysis and informed decision-making. The reporting and analytics tool seamlessly integrates with all other features, enabling the creation of a wide array of reports in mere minutes.

Efficient Applicant Tracking System (ATS)

The ATS feature systematically manages applicant information throughout the recruitment phase. This ensures that HR professionals can concentrate on identifying the right candidates for job vacancies and deliver a superior hiring experience.



3. Zenefits


Zenefits is an HR software tailored for organizations that emphasize benefits administration. It offers flexibility with brokered benefits at no extra charge, or the option to use your own broker for a small fee per employee per month.

Zenefits suits more mature companies with in-house HR expertise that require minimal support from their HR software provider.

Key Features

Extensive Benefits Administration

The tool includes dental, vision, commuter, and 401(k) benefits, among others. Users have the freedom to engage their preferred broker, offering flexibility in benefits packages.

Time Management Tools

Zenefits boasts time tracking and leave management utilities, which sync with payroll, benefits, and in-built scheduling. These tools enhance workforce time management and offer visibility into workforce presence and schedules.

Synchronized Time Tracking

Included in the base plan, Zenefits' synchronized time tracking tools outperform many competitors, contributing to efficient and user-friendly time-off management.



4. Workda


Workday is an extensive human resource information system offering a suite of integrated products to streamline your team management processes from a single platform.

From financial management to human capital management, strategic sourcing to adaptive planning, Workday covers all essential aspects, ensuring efficient and effective team operations.

Key Features

Intuitive Analytics and Reporting

Workday provides an easy-to-use interface, making analytics and reporting tasks straightforward, which enables more informed decision-making and strategy development.

Integrated Payroll

The platform simplifies payroll management by integrating time cards, taxes, and benefits, thereby eliminating uncertainties and ensuring accurate and timely payroll processing.

Effective Talent Management

The tool offers comprehensive talent management tools that assist in tracking and onboarding new hires. It automates paperwork and securely stores data, thereby easing the burden on HR administrators and enhancing overall efficiency.




Monday_Tool is another well known HRIS platform, enabling efficient tracking of employees' hours and the new hire pipeline, while facilitating employee engagement programs.

Trusted by renowned global businesses, this dynamic system offers extensive features suitable for small to large enterprises. Its various plans offer added capabilities and storage, allowing for scalability as business needs evolve.

Key Features

Customizable Boards offers up to three customizable boards even in its free plan, allowing HR admins to organize and track important HR tasks effectively.

Various Plan Options

The platform provides multiple plan options, each offering increased features like additional storage, guest access, various view options, and more automations. This allows for scalability as per your organization's needs.

Wide Range of Templates

With access to over 200 templates, administrators can create unlimited documents, enhancing the speed and ease of HR operations and documentation.



6. Clickup


ClickUp is a feature-rich HRIS tool that offers a substantial free plan, perfect for HR administrators seeking comprehensive functionalities. It provides ample storage, unlimited tasks and members, document collaboration, real-time chat, and email from the portal.

Upgrading to the Unlimited plan grants more benefits, such as unrestricted storage and access to advanced management tools that can further help HR teams manage employee data easily and efficiently.

Key Features

Generous Free Plan

ClickUp’s free plan allows unlimited tasks and members, supporting extensive collaboration through documents and real-time chat, thereby enhancing team communication and productivity.

Integrated Email System

The platform enables administrators to send emails directly from the portal, streamlining communication processes and increasing efficiency.

Advanced Management Tools

Upgrading to the Unlimited plan equips administrators with the tools necessary to create goals, portfolios, and effectively manage resources, contributing to improved team performance and organizational outcomes.



7. Namely


Namely is a cloud-based HRIS tool designed to simplify and accelerate HR tasks such as compliance management, benefits, payroll, and talent management. Its user-friendly software boasts high employee engagement, and its automation and integration capabilities significantly save time for HR teams.

Key Features

HR Process Automation

Namely offers comprehensive automation capabilities that streamline both simple and complex HR tasks, freeing up valuable time for HR teams each week.

Employee Engagement

With its modern, user-friendly interface, Namely achieves nearly 80% employee logins monthly, indicating high user engagement.

Compliance and Payroll Management

Namely's software efficiently handles compliance, payroll, and benefits, reducing the complexities often associated with these crucial HR responsibilities.



Now that we have seen the best HRIS tools that are available in the market in 2023 let us now look at how to choose the right one for your business.

How to Choose the Right HRIS Software in 2023

Selecting the right HRIS software in 2023 requires a thoughtful approach and careful consideration of several factors. This decision can significantly affect your HR processes, making them more streamlined and efficient.

Some of the factors to consider when choosing a software are.

Company Size and Industry: Certain HRIS solutions are tailored to small businesses, while others are designed for large-scale enterprises. Choose an HRIS tool compatible with your company size and the specific demands of your industry.

Budget: HRIS software prices can vary considerably, ranging from a few hundred to several thousand dollars annually. Define a budget beforehand to ensure you make a financially viable choice.

Required Features: Not all HRIS systems offer the same functionalities. Identify key features your business needs, such as applicant tracking, payroll processing, employee onboarding, or benefits administration.

User-Friendliness: A well-designed HRIS should be easily navigable for HR professionals and employees alike. Opt for a tool with an intuitive interface and a mobile app for accessibility on the go.

Support Level: Superior customer support is crucial when selecting an HRIS software provider. Look for vendors that provide around-the-clock assistance and a team of seasoned consultants.

These are some of the factors you have to consider before purchasing your tool. Also get in touch with the sales team of the software that piques your interest to get a demo on how they can help with your HR team's unique requirements.

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