Top 10 Employee Onboarding Software for New Hires in 2023

Squadsy Team
May 24, 2023

Top 10 Employee Onboarding Software for New Hires in 2023

Choose the Best Employee Onboarding Software to ensure a smooth transition for new hires and enhance their overall experience within your organization.

A successful organization thrives on its top talent - the "Rockstar Employees." Companies work hard to attract these individuals by offering enticing Employee Value Propositions (EVP), like friendly company culture and generous perks. However, retaining these employees can be a challenge if the onboarding process falls short.

A Gallup study found that only 12% of employees strongly agree their organization excels in onboarding new hires

The first few weeks are vital for establishing connections, and a poor onboarding experience can weaken the bond between an employee and the company, potentially resulting in high turnover rates.

To combat this, investing in a seamless onboarding experience is essential. Research by Brandon Hall Group discovered that a strong onboarding process boosts new hire retention by 82% and productivity by over 70%.

Enter employee onboarding software: A tool that streamlines and simplifies the process for HR teams, new hires and managers. Onboarding is a team sport and the employee onboarding software is the tool that is  needed to support every team member involved in the process.

By automating tasks, facilitating communication, making connections and supporting engaging training sessions, HR can focus on fostering strong relationships with new hires from day one. 

In this blog post, we will explore the top 10 employee onboarding software solutions for 2023, designed to make the onboarding experience enjoyable and effective for your Rockstar Hires.

List of Top 10 Employee Onboarding Software for New Hires in 2023

We curated a list of the top employee onboarding software in the market. Each tool is unique and suited to improve new hire engagement and the onboarding process. So without further ado let's jump in.

1. Squadsy


Squadsy is an Employee Onboarding and Experience Platform that helps HR teams efficiently scale and streamline their pre-boarding and onboarding process without drowning in manual work.

Squadsy helps HR teams easily collaborate with managers to create role-specific onboarding journeys so every employee’s experience is personalized.

This helps teams to create and send personalized and automated emails, calendar invites, Slack messages etc at the right time increasing engagement, improving onboarding experience and fueling boding and growth in the organization.

What’s even better is that with Squadsy this entire process can also be customized and scaled for even pre-boarding and offboarding processes.

Squadsy is best suited solution for businesses looking to

  • Reduce manual work for their human resource team.
  • Streamline  their boarding process, be it pre-, on- or even off-.
  • Create personalized and scalable journey experience for employees no matter what their designation is or where they are from.
  • Reduce employee turnover and attrition by creating a process that promotes employee bonding with the organization.
  • Recognize and acknowledge the Moments that Matter to employees, like birthdays, anniversaries. Not missing an opportunities to congratulate, recognize, or show appreciation to their employees

Key Features


Squadsy's Employee Journeys feature is a must-have for HR professionals looking to create seamless employee experiences. From pre-onboarding to offboarding, and everything in between, Journeys helps you design tailored experiences for any employee moment. Simply create 'Rules' and 'Actions' to automate tasks like sending emails, Slack messages, or creating tickets in task management systems like Asana, Trello, Jira.


But wait, there's more!  This feature also incorporates tokens like {{first_name}} or {{department}} to easily scale  personalization without any manual work .

Squadsy's seamless timezone handling for global teams, along with integrations with HRIS, ATS, email, and task management systems, simplifies communication and engagement between HR, new hires or any other stakeholder like the IT team or onboarding buddy.


Employee Journeys not only saves time for HR professionals but also ensures a consistent, engaging experience for each employee, fostering stronger bonds and connections with the organization, ultimately boosting employee satisfaction and retention.


Squadsy's Analytics Dashboard feature is a game-changer because it helps HR teams get a pulse of their onboarding operations! It provides valuable insights into your internal communications and content by tracking key metrics like page visits, time on page, task completion, and meeting attendance.

Want to assess employee engagement? No problem! Squadsy's custom algorithm calculates an engagement score based on messaging engagement, task completion, helping you address any issues proactively.


The dashboard also displays an onboarding chart, visually representing each employee's journey and engagement. With these powerful analytics at your fingertips, you can make informed decisions and enhance your onboarding process, boosting employee satisfaction and retention. Now, that's a win-win!


Squadsy's Moments that Matter feature offers HR teams a unique way to celebrate, recognize, and support employees during key milestones. Functioning as a virtual greeting card, it collects videos, texts, GIFs, and images to create memorable moments.

Ideal for welcoming newcomers, acknowledging promotions, or celebrating retirements, this feature fosters a sense of belonging and camaraderie within the organization.

By capturing these special moments, Squadsy helps build stronger connections among team members and highlights their valuable contributions. With Moments that Matter, employee morale gets a boost, and a positive company culture is promoted, enhancing the overall employee experience.



Squadsy has a wide range of integrations with many communication, HRIS, ATS and task management tools. Some of the available integrations are:

  • Gmail
  • Outlook
  • Slack
  • Keka HR
  • Bamboo HR
  • Workday
  • Asana
  • Trello
  • Jira



Squady is in the early access stage. You can schedule a meeting with the Squadsy team and they will show firsthand how they can revolutionize the way PeopleOps and HR teams work.

2. Zenefits


Zenefits is a user-friendly HR platform that helps businesses manage their HR processes, including onboarding. It offers an employee self-service portal for new hires, where they can complete paperwork and access resources.

The platform also provides integrations with other tools, such as payroll and benefits administration, to streamline HR workflows.

Key Features

  • Hiring & Onboarding

Zenefits offers HR teams a quick way to hire and onboarding employees. The platform has multiple onboarding templates that HR team members can use to send offer letters that new hires can accept online.

  • Background Checks

Zenefits has tied up with Checkr – A background checking service provider that can perform comprehensive background verification of new hires directly from Zenefits platform.

  • Automated Workflows

HR teams can easily automate monotonous work in Zenefits for many key events like promotions, interdepartmental transfers, on-, pre- and off-boarding.


Zenefits Pricing

Zenefits has four paid plans, but it does not have a free trial nor a free plan.

  • Essentials - $10/month per employee
  • Growth - $20/month per employee
  • Zen - $27/month per employee
  • Custom Quote for enterprise grade businesses.

3. Bamboo HR


Bamboo HR focuses on providing an intuitive and customizable HR solution for small and medium-sized businesses. The onboarding module includes features like e-signatures, task assignments, and progress tracking.

Bamboo HR also offers integrations with popular tools like Slack and Microsoft Teams, enabling seamless communication during the onboarding process.

Key Features

  • Custom HR Workflows

BambooHr’s custom workflow feature allows its users to automate and delegate approval workflows. This helps save time, data entry load and pileup of work.

  • Reporting & Analytics

The tool empowers HR teams to create reports quickly and easily to analyze data and make data-driven decisions. BambooHR’s reporting and analytics tool integrates with all the features allowing teams to create a variety of reports in just a few minutes.

  • Applicant Tracking System (ATS)

The ATS feature automatically keeps the applicants’ information organized throughout the hiring phase. This enables human resource members to focus on finding the right talent for the job and creating a great hiring experience.



BambooHR offers a free trial but they are not transparent about their pricing.

4. Clear Company


ClearCompany's talent management platform covers the entire employee lifecycle, from recruitment to onboarding and performance management. The onboarding module provides new hires with a personalized portal where they can complete paperwork, access resources, and receive company updates.

ClearCompany ensures compliance with state and federal regulations and offers customizable onboarding templates to cater to each organization's unique needs.

Key Features

  • Applicant Tracking System

The ATS feature of ClearCompany allows human resource teams to create a blueprint for their hiring process. The feature also enables automation of common recruiting tasks.

  • Employee Engagement

This feature enables employees to engage with their peers keeping them connected and improving company culture and belonging. The feature notifies employees of their peers' birthdays, promotions and other milestones and promotes trust building through peer to peer appreciation and recognition.

  • Analytics & Reporting

The analytics and reporting feature in ClearCompany helps HR and PeopleOps team analyze vast amounts of data and draw insights on employee performance, hiring forecast, budget, workforce planning and more.



Clear Company does not offer a free trial nor does it have a transparent pricing plan.

5. ADP Workforce Now


ADP Workforce Now is designed for medium to large businesses and provides a wide range of HR functionalities, including onboarding. The platform automates new hire paperwork and enables electronic signatures, ensuring a paperless onboarding process.

ADP Workforce Now also offers built-in compliance management features to help organizations stay up-to-date with changing regulations.

Key Features

  • Onboarding

The platform simplifies the onboarding process by automating new hire paperwork and enabling electronic signatures, ensuring a paperless experience for both HR teams and new employees.

  • Compliance Management

ADP Workforce Now helps organizations stay up-to-date with changing state and federal regulations, reducing the risk of non-compliance and streamlining the HR process.

  • Performance Management

The platform provides tools for tracking and evaluating employee performance, assisting HR teams and managers in making informed decisions regarding promotions, raises, and other employee-related matters.



ADP Workforce Now does not offer a free trial nor does it have transparency in its pricing.

6. is a work operating system that can be customized to fit various use cases, including employee onboarding. The platform's flexibility allows organizations to create and adapt onboarding workflows to their specific needs.

With its robust set of integrations, can connect with other HR tools and streamline communication across teams. The platform also offers various automation features, enabling HR teams to minimize manual tasks during the onboarding process.

Key Features

  • Automation allows users to automate repetitive tasks and create custom workflows, improving efficiency and reducing manual work. There are various automation templates that can help streamline processes across your team.

  • Mobile Apps provides mobile apps for both Android and iOS devices, enabling users to access their boards, tasks, and team communication on the go. The mobile apps offer a user-friendly experience, allowing teams to stay connected and updated anytime, anywhere.

  • Integrations

The tool supports integrations with numerous popular tools and services, such as Google Drive, Slack, Microsoft Teams, and more. These integrations help connect to your existing tools, simplifying communication and collaboration across your team and organization.


monday.com_pricing has a free plan and 4 paid plans

  • Individual - Free forever (for up to 2 seats)
  • Basic - $10/seat/month
  • Standard - $12/seat/month
  • Pro - $20/seat/month
  • Enterprise - Contact to get a quote

7. Sage


Sage provides a range of HR and payroll solutions for businesses of different sizes. Their onboarding features enable organizations to automate tasks, such as sending welcome emails and assigning onboarding tasks to new hires.

Sage also offers a document management system to store and access important employee information securely. The platform provides various reporting options, allowing HR teams to track and analyze onboarding data.

Key Features

  • Leave Management

This feature helps manage employee absences more efficiently by allowing employees to request leaves, while managers can approve or deny them easily. It also provides a comprehensive view of the team's availability, ensuring smooth operations.

  • Recruitment

Sage HR simplifies the hiring process with its recruitment feature, which helps track job applicants, manage candidate information, and streamline communication during the hiring process. This feature helps organizations find the best talent and reduce time-to-hire.

  • Analytics & Reporting

This feature provides valuable insights into HR processes and trends, allowing decision-makers to make informed choices about workforce management. HR teams can analyze various metrics, such as employee performance, engagement, etc to drive continuous improvement in their human resources management.



Sage HR has a free trail and a very transparent pricing structure. You can get the pricing info. based on your needs.

8. Click Boarding


Click Boarding is a dedicated employee onboarding platform that focuses on providing a seamless and engaging experience for new hires. The platform enables organizations to create customized onboarding journeys, complete with personalized content and branded materials.

Click Boarding supports compliance management, ensuring that new hires complete necessary forms and adhere to company policies.

Key Features

  • Custom Onboarding Journeys

Click Boarding enables organizations to create personalized onboarding experiences with custom content and branded materials, ensuring new hires feel welcomed and connected to the company culture from the start.

  • Mobile-Responsive Platform

The platform is designed for easy access from any device, allowing new hires to complete the onboarding process smoothly and at their convenience, enhancing their overall onboarding experience.

  • Compliance Management

Click Boarding supports compliance with state and federal regulations, ensuring new hires complete necessary forms, adhere to company policies, and maintain a legally compliant onboarding process.



Click Boarding does not have a transparent pricing policy nor does it offer a free trial.

9. GoCo


GoCo is a flexible HR platform with a range of features, including onboarding, payroll, benefits administration, and time tracking. The onboarding module allows organizations to create custom workflows, assign tasks to new hires, and track completion rates.

GoCo also provides document management, e-signature support, and compliance features to streamline the onboarding process.

Key Features

  • Custom Workflows

GoCo allows organizations to create tailor-made onboarding workflows, assign tasks to new hires, and track completion rates, streamlining the onboarding process and ensuring a consistent experience for all employees.

  • Document Management

GoCo securely stores employee documents, supports e-signatures, and simplifies the paperwork involved in the onboarding process, making it easier for HR teams and new hires to manage essential documents.

  • Time Tracking

The time tracking feature manages employee hours, overtime, and time-off requests, ensuring accurate payroll calculations, better workforce management, and increased efficiency across the organization.



GoCo has limited transparency on its paid plans and does not offer a free trial or free plan.

Paid plans start from $5/employee/month, the pricing also depends on your business requirements. For more details on pricing you have to contact the sales team.

10. Leapsome


Leapsome is an employee engagement platform designed to support employee onboarding, performance management, and learning and development. The onboarding module enables organizations to create personalized onboarding plans, set goals, and assign tasks to new hires.

The platform integrates with popular communication tools like Slack and Microsoft Teams, fostering collaboration and engagement during the onboarding process.

Key Features

  • Personalized Onboarding Plans

Leapsome enables organizations to create custom onboarding plans, set goals, and assign tasks to new hires, facilitating a smooth transition into their roles and helping them become productive members of the team quickly.

  • Pre-Built Onboarding Templates

The platform offers a range of pre-built onboarding templates that help organizations get started quickly, ensuring a consistent onboarding experience for all new hires and saving time for HR teams.

  • Performance Management

Leapsome includes a comprehensive performance management feature that supports goal setting, continuous feedback, and performance reviews. This holistic approach helps align individual employee objectives with organizational goals, fosters a culture of continuous improvement, and encourages professional growth within the company.



Leapsome like Sage HR has a unique pricing page where you can get a price estimate based on your requirements. But you still have to contact the sales team to get a proper price quote.

Leapsome does not have a free trial or free plan.

How to Choose the Right Employee Onboarding Software for Your New Hires in 2023

Picking the perfect employee onboarding software might feel overwhelming, but keep these crucial factors in mind to make the best decision for your organization:

  1. Automation: The ideal software should automate time-consuming manual tasks, freeing up HR professionals to focus on building strong relationships with new employees.

  1. Centralized Data: Look for a solution that consolidates all HR-related data into one accessible platform, streamlining decision-making and minimizing errors.

  1. Consistency: Ensure the software offers a uniform onboarding experience for both remote and in-person new hires, fostering a sense of belonging and connection to your company culture.

  1. Cost and Scalability: Choose a solution that fits within your budget while providing essential features. Opt for scalable software that can grow with your organization and accommodate a larger workforce.

  1. Customization: Tailor the onboarding process to your company's unique culture and values to help new employees connect with your organization and get excited about their roles.

  1. Integrations: Make sure the software integrates seamlessly with your existing HRIS, ATS, and other tools to minimize disruptions and maximize efficiency.

While investing in a robust onboarding solution might seem costly upfront, the long-term benefits like improved employee satisfaction, higher retention rates, and increased productivity make it worth the expense.


Selecting the perfect employee onboarding software is crucial for creating a seamless, engaging, and efficient onboarding experience. Squadsy’s believes that creating great employee experiences is a team sport that depends on amazing collaboration across teams

The tools unique features, such as Employee Journeys, powerful Analytics, and Moments that Matter, make it a game-changer for HR and PeopleOps teams. So, why not give Squadsy a try and see how it can revolutionize your onboarding process, enhance employee satisfaction, and send turnover rates packing?

Don't miss this opportunity to elevate your onboarding experience to new heights. Reach out to the Squadsy team for a free demo, and witness firsthand how Squadsy can empower your PeopleOps and HR teams to create an unforgettable onboarding journey for your new hires.

Your Rockstar Employees deserve nothing less!

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